DESIGN YOUR OWN HIM DEPARTMENT Students will design an HIM department base

DESIGN YOUR OWN HIM DEPARTMENT

Students will design an HIM department based on the information
provided in the project manual as well as information gathered from
outside resources. Create a floor plan (see sample above)
A slide presentation of the project will also be prepared using Power Point
Create an Organization Table for your Department (see sample above)
Create a Gantt chart for this Project
All information must be complete, appropriate and make sense
Department floor plan/layout: Must be scaled to the following specifications*
Total space = 2,400 Sq. Ft. (60’ L x 40’ W)
36 inches between aisles
¼ inch = 1 Sq. foot
*Estimation or approximation
Late submission of the project will not be accepted under any circumstances
HIM 2512C PROJECT MANUAL
You are hired as the new Director of Health Information Technology at
Miami-Dade Hospital, an acute care facility with 250 inpatient beds,
Emergency/Urgent Care Services, a Diagnostic Center and Outpatient
Surgical Center.
The hospital’s Vice President shares the organization’s strategic
plans which include a total reengineering of Miami-Dade Hospital’s
Health Information Technology department (HIT) to achieve the following
goals:
Improving access to information;
Controlling the growth of materials taking up valuable office space;
Reducing operating costs;
Minimizing litigation risks;
Safeguarding vital information;
As the Director of HIT, you are assigned the task of leading the
project, and presenting your design to the Vice President including: a table of organization, a floor plan of the new department layout, hours of operation and the following information:
As HIT Director, what are your first steps in this project? List steps in your report
Total Number of Employees
List of Employee Job Titles and # of Employees in each position
Number of employees in your management team. Justification for each.
Total HIT Department Budget
Budget for Employee Salaries
What is the largest expense for the department? Provide an explanation.
Are your department medical records paper-based, in electronic format or both?
Does your department print computerized documents that are housed
within the hospital information systems to complete the paper based
record? If so, state which documents.
What are your outsourced services for the department? Justification for or against outsourcing.
Does your department include a Physician’s incomplete area? State reason for or against.
HIM 2512C PROJECT-CODING SECTION

How many coders will you need for the department?
Inpatient
Outpatient
Other
Will you allow the coders to work offsite (remote)? State the reason for or against
Will your department use computer assisted coding? State the reason
for or against along with the type of system you would use and how you
will use it.
How will you upgrade your coder’s skills to keep up with the latest coding changes?

HIM 2512C PROJECT

STAFFING NEEDS ASSESSMENT

Department: Full Time
Part Time

Using the information gathered from pages 2 & 3, determine the following:
List the main job, duties, responsibilities and daily productivity standards of all employees by
Job Title (not individuals).
Job Title:____________________________________________ Status: ______________

Duties: ____________________________________________________________________

___________________________________________________________________________
HIM 2512C PROJECT

SAMPLE FISCAL YEAR STAFFING BUDGET

Department: # of Hours per year = 2080 Full Time
1040 Part Time

Using the information gathered from pages 2 & 3, determine the following*:
Table 1
POSITION/TITLE
EMPLOYEE NAME
FT/PT STATUS
HOURS PER WEEK
HOURLY RATE
YEARLY RATE
TOTALS

*Students may use an Excel spreadsheet to create staffing budgets.
HIM 2512C PROJECT

SAMPLE FISCAL YEAR HIT DEPARTMENT BUDGET**

250 bed hospital system
Revenue (Average from last completed quarter) $990,000
Start Up Costs/One Time Fee
$
2.
3.

Total Costs for Profession & Contracted Services
$

ContentsANNUAL EXPENSES
JUSTIFICATION OF EXPENSE
PROJECTED YEARLY BUDGET
Salaries/Labor
See attached staffing budget

Overtime

Consulting Services

Storage Services

Transcription Services

Office Supplies

Capital Equipment Purchases
Specify

Other Equipment Purchases
Specify

Telephone/Cellular Services

Supplies: Computer Software

Supplies: copy machine toner, developer, maintenance,
parts, and depreciation

Annual Computer software maintenance fee

Publications/Subscriptions

Seminars/workshops

Travel
Specify local or out of town

Misc. Expenses
Specify

TOTAL BUDGET:

**Use a separate page to submit the justification summary for your total yearly budget
HIM 2512C PROJECT-OVERVIEW

In 150 words or greater, explain why you did or did not find this project helpful in preparing for your future career in HIT?

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