QSO 349 Module Four Activity Guidelines and Rubric

Overview

You will practice developing key components of successful procurement planning and management as you complete four activity assignments in this course. For the third activity, you will prepare a procurement communications plan.

Prompt

Use or adapt the Module Four Activity Communications Plan to develop a procurement communications plan for the case study that you selected for your final project.

In your submission, address the following criteria:

Identify the communications activities.
List the people who are involved or responsible.
Indicate the frequency of the communication activity.
Explain the significance of a procurement communications plan for project success.

What to Submit

Your submission should include the completed Module Four Activity Communications Plan document and 2 to 3 paragraphs in a Microsoft Word document with double spacing, 12-point Times New Roman font, and one-inch margins. Sources should be cited according to APA style.

Module Four Activity Rubric

CriteriaMeets Expectations (100%)Partially Meets Expectations (75%)Does Not Meet Expectations (0%)ValueCommunications ActivitiesIdentifies a comprehensive list of communication activities necessary for procurement in case study selectedIdentifies communication activities necessary for procurement in case study selected, but key activities are absentDoes not identify communication activities necessary for procurement in case study selected25Participants Involved or ResponsibleLists the people involved or responsible for each communication activity identified and all assignments are appropriate to the case studyLists the people involved or responsible for each communication activity identified; however, not all assignments are appropriateDoes not list the people involved or responsible for each communication activity identified25Frequency of Communication ActivityIndicates the frequency of each communication activityThe indicated frequencies for communication activities are not logicalDoes not indicate the frequency of the communication activities20Significance of Communications PlanExplains the significance of a procurement communications plan to project successExplains the significance a procurement communications plan to project success; however, description is incomplete or unclearDoes not explain the significance of a procurement communications plan to project success20Clear CommunicationConsistently and effectively communicates in an organized way to a specific audienceShows progress toward meeting expectations, but communication is inconsistent or ineffective in a way that negatively impacts understandingShows no evidence of consistent, effective, or organized communication10Total:100%

Struggling with where to start this assignment? Follow this guide to tackle your procurement communications plan easily!

Step-by-Step Guide for Completing the Assignment:

Understand the Assignment Requirements
- You are creating a procurement communications plan based on your final project case study.
- Submission includes:
  - Completed Module Four Activity Communications Plan document
  - 2–3 paragraphs in Word (double-spaced, Times New Roman 12 pt, one-inch margins) explaining the plan.
- Sources must be cited in APA format.
Identify Communication Activities (25%)
- List all procurement-related communications needed to keep the project on track. Examples:
  - Sending Request for Proposal (RFP) updates
  - Supplier progress reports
  - Internal team procurement meetings
  - Contract review discussions
- Make it comprehensive—include any activity essential for procurement transparency and coordination.
List People Involved or Responsible (25%)
- Assign each activity to the correct person or group. Examples:
  - Project Manager → oversees supplier communication
  - Procurement Officer → manages contracts and RFPs
  - Finance Team → approves payments and budgets
  - Suppliers → respond to RFPs and provide status updates
- Ensure all assignments align with the case study scenario.
Indicate Frequency of Communication Activities (20%)
- Specify how often each communication occurs: daily, weekly, biweekly, monthly, or as needed.
- Examples:
  - Weekly team procurement meeting
  - Biweekly supplier progress report
  - Daily email updates during critical phases
- Frequency should be logical and realistic.
Explain the Significance of the Procurement Communications Plan (20%)
- Describe why a communications plan is essential for project success:
  - Ensures all stakeholders are informed and aligned
  - Reduces misunderstandings and procurement delays
  - Supports risk management and accountability
  - Maintains supplier and stakeholder trust
- Keep explanation clear, concise, and tied to your case study.
Clear Communication (10%)
- Organize your plan logically using tables or bullet points.
- Use professional, concise language.
- Proofread for grammar, spelling, and clarity.
Formatting and APA Guidelines
- Word document, double-spaced, Times New Roman 12 pt, one-inch margins
- Include APA-style citations for any referenced sources
- Include a reference list at the end of your document

Helpful Resources for Students:

PMI – Project Procurement Management – Procurement communication strategies
Capterra – Project Communication Templates – Examples of communications plans
APA Style Guide – For citations and references

Module Four Activity: Developing a Procurement Communications Plan