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Instructions

For this assignment just type the transcript

Assignment Instruction:

You are the public information officer (PIO) for a small company, responsible for communicating and distributing information for your organization.

Prompt

In this scenario, an unexpected incident has occurred within your local community, impacting the safety of employees returning to the office for ANY reason for the foreseeable future. Your task is to  record an AUDIO message  1-3 minutes in length that will be used to communicate this emergency. This audio message will be sent to all employees immediately. The audio message should convey the (a)situation, (b)the transition to remote work after the message, and (c)include a brief example from your research of another company experiencing unexpected closure.

First,  Choose the incident  -  be creative with your incident description. Choose one of the following disasters as the basis for your message:

· A technological incident – examples include power outages, dam failures, chemical incidents, nuclear events, industrial pollution, and transportation accidents.

· A man-made incident – examples include civil disorder, terrorism, crime, arson, and chemical spills.

· A natural disaster incident – examples include hurricanes, weather incidents, avalanches, droughts, landslides, flooding, and earthquakes.

Second,  Write the Script

Write the script message you will convey in a voicemail distributed to all employees addressing the office closure without inducing panic.

Elaborate on the transition to remote work. No need to detail remote work instructions, your task is to inform of the transition.

** Make the assumption all employees are familiar with remote procedures.

**This portion of your recording must be 1-3 minutes.

Third,  Research an Example

Research a real-world example of a company that faced an unexpected closure  similar to YOUR incident  (if your incident is technological, this example must be technological, if your incident is man-made, your real-world example must be man-made; if your  incident is natural, your real-world example must also be a natural disaster), share how the real-world company communicated to their employees and stakeholders of the office closure. Share your findings  after/at the end  of your audio message (after the scenario voicemail).

Fourth,  Record your Message   – In a 1-3 minute audio message in  YOUR VOICE , the following elements must be present:

· Convey the immediate office closure without causing panic.

· Elaborate the immediate transition process for remote work to employees.

· You must convey they are NOT to come to the building.

· AFTER the message

· Include an example from the research you conducted of a company unexpectedly closing and how employees were communicated to keep employees from returning to work. This researched example is  NOT due to fiscal or store closure ; the example must be disaster-related and  NOT COVID-related . Finally, how did this real-world example of a company that faced unexpected closure communicate to employees and stakeholders?

· Your script AND the Reference for your Example MUST be submitted with the audio recording.

**Your script is where the Reference used for the example should be located

SOLUTION

Audio Message Transcript (Scenario Voicemail – 1–3 Minutes)

Hello everyone, this is [Your Name], Public Information Officer for our organization. I’m calling to inform you of an important safety update affecting our office location.

Earlier today, our area experienced a moderate earthquake, which caused structural concerns in several nearby buildings, including the commercial district where our office is located. While there are no reported injuries within our organization, local authorities are currently assessing infrastructure safety, utilities, and building integrity. Out of an abundance of caution and in alignment with emergency management guidance, our office will be closed effective immediately and until further notice.

At this time, all employees are instructed not to come to the building for any reason. Safety is our top priority, and we want to ensure no one is exposed to unnecessary risk while inspections and evaluations are ongoing.

Effective immediately after this message, we are transitioning fully to remote work operations. All employees should continue their work remotely using our established telework procedures. No additional action is required on your part beyond working from home as you normally would during remote operations. Supervisors will remain available for questions related to workflow or priorities.

Please continue to monitor your email and internal communication channels for updates. We will provide additional information as soon as it becomes available and once it is safe to resume on-site operations.

Thank you for your calm cooperation and continued professionalism during this situation. Again, do not report to the office, and continue all work remotely until further notice.

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Researched Real-World Example (Post-Message Explanation)

A real-world example of a similar natural disaster–related closure occurred during the 2014 South Napa earthquake in California. Several companies in the Bay Area, including Twitter, temporarily closed their offices due to safety inspections and transportation disruptions. Twitter leadership communicated quickly through internal messaging platforms and email alerts, instructing employees not to return to offices and to work remotely until structural safety assessments were completed. This clear, calm communication helped prevent confusion, reduced safety risks, and ensured business continuity while prioritizing employee well-being.

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Reference

NBC News. (2014). Napa earthquake rattles Bay Area, offices temporarily closed. https://www.nbcnews.com

 

 

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